Proving compliance with an LMS
Regulations are constantly increasing – and businesses can no longer expect a mere ‘slap on the wrist’ for not meeting compliance.
With the introduction of GDPR in May 2018, organisations have been forced to become more accountable for their compliance rates as the government has imposed stricter guidelines and rules.
On the approach to May 2018, there was increased panic: how could compliance be proved? If compliance couldn’t be proved, the fines could reach up to 20 million Euros, or 4% of annual global turnover; whichever is the highest amount.
However, GDPR has been enforceable for a few months now, and of yet, there have not been any notable breaches.
This is because many larger businesses – who were more at risk of closer surveillance – implemented an LMS in time to meet GDPR expectations.
However, now that GDPR has embedded in larger organisational expectations, smaller and medium sized businesses can expect to come under scrutiny next.
As with larger businesses, an LMS can aid the compliance process – and with 42% of all online training content being compliance-related, it is an important investment. However, many smaller and medium sized businesses are concerned about the costs of an LMS and its associated content – but there are cost-effective solutions to this, including off-the-shelf content and price per user.
A reputable LMS developer should be able to provide you with a list of its customers of a similar size and structure to yours. They should also be aware of your compliance needs, which could include:
- Data protection and privacy
- Health and safety
- Respect, equality and diversity
- Cyber and information security
- Financial crime
- Trade compliance and export control
They will also be aware of the main barriers to learning: a lack of learner engagement, the complications of compliance, and a lack of accessibility for learners on-the-go. As such, their solution should be engaging, simple to navigate and mobile-optimised to overcome these barriers and have your completion rates sky-high!
Once your completion rates are high and compliance is being met, you will need to be able to prove it. This is where an LMS comes into its own; whilst a classroom environment may have compulsory attendance, tracking completion rates and understanding in paper files is very difficult.
An LMS can report on test scores, export data, track completion rates and compile presentations all at the click of the button. In the event of a GDPR investigation, your data can be gathered with time-relevancy to prove your organisation’s compliance.
Even more excitingly, you can deduce information about learning in your organisation with the data that your LMS is able to produce. You can ensure that your approach to learning is strategic and tactical, based on reliable data.